Travel Fees & Terms Policy
Effective Date: January 1, 2023
Welcome to ModernDojo Design! Please carefully review our Travel Fees and Terms Policy to understand our terms and conditions regarding travel-related fees and arrangements for your photography session/event.
1. Travel Fee Structure:
Domestic Travel (Within the United States): For photography sessions/events taking place within the continental United States, travel expenses are typically included in the standard package fee unless otherwise specified.
International Travel: Additional travel fees will apply for photography Sessions/events requiring travel outside the United States. These fees will be calculated based on the specific destination, mode of transportation, and travel-related expenses.
2. Travel Expenses:
Travel expenses may include but are not limited to:
Domestic Travel: Hotel accommodation, transportation, and meals for distances exceeding 100 miles from St. Louis, MO.
International Travel: Airfare, hotel accommodation, meals, transportation at the destination, visa fees, and any other necessary travel-related costs.
Before the booking is confirmed, the Client and ModernDojo Design will discuss and agree upon all travel expenses.
3. Booking Confirmation:
Before finalizing the booking, travel fees and expenses must be agreed upon and confirmed in writing. The Client will receive an itemized breakdown of all travel-related costs.
4. Payment Schedule:
A non-refundable deposit for travel expenses may be required to secure the booking. The deposit is typically 50% of the estimated travel expenses.
The remaining balance of travel expenses will be invoiced after travel is completed and must be paid within 15 days of receiving the final invoice.
5. Reimbursement:
The Client is responsible for reimbursing ModernDojo Design for all incurred travel expenses within 15 days of receiving the final invoice.
6. Travel Arrangements:
ModernDojo Design will make all necessary travel arrangements, including booking flights, accommodations, and transportation unless otherwise agreed upon.
7. Accommodations:
Accommodation will be selected based on reasonable comfort and convenience. On average, the accommodation cost can range from $150 to $300 per night, depending on the location and quality.
8. Per Diem and Meals:
A per diem allowance for meals and incidental expenses may be included and typically ranges from $50 to $100 per day.
9. Travel Insurance:
ModernDojo Design may carry travel insurance, which typically costs between $50 to $150, to cover unforeseen events or cancellations. Any associated costs for insurance will be included in the travel fee.
10. Passport and Visa:
The Client is responsible for verifying their passport and obtaining any necessary visas or travel permits for international travel. Visa fees vary by country and typically range from $50 to $200.
11. Travel Delays or Cancellations:
In the event of travel delays or cancellations due to circumstances beyond ModernDojo Design's control (e.g., weather, flight cancellations), the Client and ModernDojo Design will work together to reschedule the session/event or make alternative arrangements. Any additional expenses incurred due to rescheduling will be discussed.
12. Travel Coordination:
ModernDojo Design will keep the Client informed about travel plans and itineraries, including contact information for the duration of the trip.
This Travel Fees and Terms Policy is intended to clarify the arrangements for travel-related fees and expenses and ensure a smooth photography experience for both the Client and ModernDojo Design. All terms and fees will be discussed and agreed upon 24 hours before the session/event.
By booking a session/event with ModernDojo Design, you acknowledge and agree to the terms and conditions outlined in this Travel Fees and Terms Policy.
For any questions or clarifications regarding this Policy, please contact
ModernDojo Design
em: support@moderndojodesign.com
ph: 314-764-7009.
Please note: This Travel Fees and Terms Policy is subject to change, and any updates will be reflected on the ModernDojo Design website. It is advisable to review this Policy before booking any photography services.